Hire BIM Coordinator

Pricing is transparent and milestone-based. When you Hire BIM Coordinator talent from smartbrain.io you pay a single hourly or monthly rate that bundles salary, taxes, hardware, local compliance, performance management, and our service fee. There are zero recruitment charges or hidden mark-ups. Rates vary by seniority, region, and contract length, but most clients save 30–50 % compared to in-house payroll once you consider benefits, overtime, software licences, and idle time. We provide a detailed cost-comparison sheet before you commit, helping your CFO see true total cost of ownership. Because the engagement is pay-as-you-go, you can scale headcount up or down with only two-week notice, eliminating sunk costs if project scopes change.

Safeguarding your proprietary Building Information Modeling assets starts on day one. All engineers sign NDAs compliant with U.S. and EU regulations. Workstations are provisioned inside a secure virtual environment that blocks local downloads and prints. We enforce MFA, encrypted VPN tunnels, and role-based repository access so external BIM engineers only see the portion of the model relevant to their tasks. smartbrain.io’s ISO-27001-aligned processes include quarterly penetration testing and 24/7 security monitoring. You remain the sole owner of all deliverables; our contracts explicitly assign IP rights to your company. If you need extra safeguards—such as on-prem VPN termination, VDI, or geofencing—we integrate them without extra cost. Our legal team will walk your counsel through every clause, ensuring your data remains safe, compliant, and under your full control.

Yes. We maintain a global bench of coordinators across Americas, EMEA, and APAC. During the discovery call we note your preferred collaboration hours, daily stand-up schedule, and critical review windows. We then shortlist candidates who can overlap at least four business hours with your core team, ensuring real-time issue resolution and model syncs. For clients needing 24-hour coverage, we create a follow-the-sun schedule that delivers fresh model updates every morning. All engineers use English as their working language, leverage Slack or MS Teams, and operate under strict response-time SLAs. Time-zone compatibility is guaranteed in the service agreement, and any lapse triggers our free-of-charge replacement policy.

Our engagement model is built for flexibility. Contracts start at a minimum of one month; however, the average client retains outstaffed BIM coordinators for 6–12 months to cover design, coordination, and construction administration phases. You can extend, scale, or terminate with only two-week notice after the first month. Billing is monthly in arrears with detailed time-sheets reviewed by your project manager. We also support milestone-based and capped-budget agreements. All terms are codified under a Master Service Agreement governed by Delaware law, with individual Statements of Work for each project. This structure keeps legal overhead low while giving you granular control over scope and spend.

Each coordinator passes a four-tier screening funnel. (1) Portfolio review verifies LOD, discipline coordination, and software stack. (2) Timed Revit or Tekla practical test measures speed and modelling accuracy. (3) Senior BIM manager conducts peer interview covering clash-detection strategy, CDE protocols, and real-life problem solving. (4) Soft-skill round confirms English fluency, proactive communication, and remote-work discipline. Only 3 % of applicants pass all steps, ensuring you meet elite BIM engineers ready to contribute from day one. Full scorecards are shared with you alongside video recordings before scheduling interviews.

smartbrain.io’s Guaranteed Replacement clause activates immediately. If an engineer resigns, becomes unavailable, or fails agreed KPIs, we present up to three replacement candidates within five business days at no extra cost. Knowledge-transfer sessions are scheduled during the overlap period, and we credit any unutilised hours back to your account. Our customer success team conducts monthly performance reviews to catch issues early, making replacements a rare exception rather than the rule.

Speed is our hallmark. From the moment the Master Service Agreement is signed and the initial deposit is received, we schedule the kick-off call within 24 h to finalise tooling and model access. Your selected BIM coordinator can start billable work in as little as three business days. This timeline includes workstation provisioning, NDA signing, repository access configuration, and calendar alignment. Should your project demand even faster mobilisation, we can deploy interim coordinators from our internal pool while final candidates ramp up, ensuring zero downtime.